Navigating the Public Sector Buying Process

Overview

This webinar aims to provide participants with a comprehensive understanding of the public sector buying process, with a specific focus on governance processes within councils both pre-procurement and at the completion of the evaluation process.

Agenda

1. Introduction (3 minutes)

• Welcome and introduction of the speaker, Vicky Poole.
• Overview of the webinar objectives and structure.

2. Overview of Public Sector Procurement (5 minutes)

• Definition and importance of public sector procurement.
• Key differences between public and private sector procurement.

3. Governance Processes Pre-Procurement (7 minutes)

• Needs Assessment and Approval: How councils identify and approve procurement needs.
• Market Research and Engagement: Steps taken to understand the market and engage potential suppliers.
• Developing Procurement Strategies: Formulating strategies that align with council policies and objectives.
• Risk Management: Identifying and mitigating risks before the procurement process begins.

4. Tendering and Evaluation Process (5 minutes)

• Publishing Tenders: Steps involved in creating and publishing tender documents.
• Bid Submission and Opening: Procedures for receiving and opening bids.
• Evaluation Criteria: How bids are evaluated against set criteria.

5. Governance Processes Post-Evaluation (7 minutes)

• Evaluation and Decision-Making: How councils ensure transparency and fairness in the evaluation process.
• Awarding Contracts: Steps taken to award contracts and notify successful and unsuccessful bidders.
• Contract Management and Compliance: Ensuring compliance with contract terms and managing supplier performance.
• Feedback and Debriefing: Providing feedback to bidders and conducting debriefing sessions.

6. Best Practices for Suppliers (3 minutes)

• Building strong relationships with council buyers.
• Crafting compelling tender responses.
• Leveraging feedback and debriefing sessions for continuous improvement.

7. Q&A Session (5 minutes)

• Open floor for participants to ask questions and engage with the speaker

Learning Objective

Key Takeaways:

• Comprehensive understanding of the public sector buying process.
• Insight into governance processes within councils both pre-procurement and post-evaluation.
• Best practices for engaging with council buyers and submitting successful tenders.

Target Audience:

• Business development managers
• Proposal writers
• Sales teams
• Anyone involved in or interested in public sector procurement

Materials Provided:

• Webinar slides
• Process flowcharts and templates
• List of additional resources and reading materials

This webinar, led by Vicky Poole, will provide valuable insights and practical strategies to help participants navigate the complexities of the public sector buying process and enhance their chances of success.