Successful Public Sector Tenders and Grants
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Commercial cleaning contracts are usually awarded on a 12-month rolling term which provides little long-term guarantee for businesses. However, in the public sector, cleaning contracts can often span up to seven years.
Ongoing cleaning contracts like these can be a lucrative income stream for many cleaning companies, guaranteeing a certain amount of income for a set period. Most large corporations or public sector organisations will award new contracts through a tendering process.
In this blog, we’ll explore why it’s worth considering bidding for tenders for cleaning contracts in London, the challenges you may need to watch out for and how a specialist bid writer could help you ensure success.
The tender process is the gateway through which organisations procure goods and services from external vendors. Essentially, it’s a formal invitation for suppliers to submit bids to provide specific products or services.
Bidding for public and private sector tenders can be a different experience. The public sector must abide by certain rules and regulations to demonstrate they’re spending taxpayer’s money through an open and transparent process. The scoring criteria will usually be designed to award contracts to the vendor who offers the best value for money.
The private sector doesn’t legally have to follow the same rules and regulations as the public sector when awarding contracts. That said, while public sector organisations must procure all services through tenders, many large businesses also have well-documented processes to ensure fairness, transparency and accountability.
Each tender pack generally consists of:
To submit a bid, each company must complete all three of these elements.
The qualitative response, often referred to as a tender response, is the written bid that can be worth 80% of the overall score. Tender responses can be anything from 250 to 2,500 words depending on the value of the overall bid, tender or contract.
Many public sector bodies, such as government agencies, local authorities, schools and healthcare providers, will rely on tender processes to procure cleaning services. These organisations will be looking to find suppliers who can meet their cleaning requirements efficiently, reliably and within budget constraints.
Similarly, larger businesses will be likely to have several premises to maintain and will often put out an invitation to tender for cleaning contracts every few years.
Therefore, businesses operating in the cleaning industry in London stand to benefit significantly from participating in tender opportunities for contracts.
Entering the tender process requires careful planning and adherence to specific procedures. Typically, the process begins with the publication of a tender notice, detailing the scope of work, requirements and submission deadlines. Prospective suppliers must thoroughly review all the tender documents to understand the client’s needs and expectations.
Armed with this knowledge, you can prepare and submit your bid, including detailed proposals outlining your approach to delivering the contract, pricing and any additional value-added services.
The evaluation phase follows, during which the client assesses each bid based on predetermined criteria such as cost-effectiveness, quality of service, social value and compliance with specifications.
Navigating the tender process can present several challenges and considerations for cleaning companies, such as:
Despite the challenges, you can boost your chances of success in the tender process by sticking to five key principles:
Participating in cleaning contract tenders may seem like a lot of work, but it offers numerous benefits for businesses in the cleaning industry. By understanding the tender process and addressing challenges effectively in your bid writing you can maximise your chances of success and secure lucrative cleaning contracts in this competitive market.
If this all sounds like taking on a second job, why not let the Tender Response expert bid writers look after the entire process?
We offer a range of cost-effective services covering everything from finding your ideal tender and assessing its suitability to bid writing and submission on your behalf. From contracts worth £50k to over £2 million, we apply our successfully tested methodology with tailored expertise to achieve the results you deserve.
Why not speak to the team today and let us help you find, respond and win the cleaning contracts in London that will drive your business forward?
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